Office Coordinator

Office Coordinator - Finance & Administration

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  • Support CID personnel in tasks related to internal and external projects, such as typing of English and Arabic documents, PowerPoint presentations, data

         entry, events preparation, ushering, proof-reading and editing of documents and translation.

  • Identify new suppliers, lead negotiations and resolve issues with authorized suppliers
  • Manage the procurement of supplies through suppliers' identification, specifications review and timely procurement of the requested items
  • Supervise the messengers, office runners and drivers ensuring the resolution of any issues that might arise
  • Manage all IT-related activities including, but not limited to back-up and resolution of IT problems while ensuring efficient operations at optimised costs
  • Participate in company recruitment activities through screening candidates for open vacancies, interview slotting, ensuring relevant databases are regularly updated Conduct research, compile data and prepare documents for presentation.
  • Coordinate the office induction process for all new employees ensuring their orientation on all office-related aspects that contribute to their smooth integration
  • Manage the organization and coordination of all company events
  • Manage all company subscriptions whether online, paper, special interest groups etc.  ensuring on-time renewal of subscriptions
  • Check company central email and direct emails to the relevant people
  • Renew all company maintenance contracts ensuring optimal services and pricing
  • Propose enhancements and upgrades to existing processes and systems
  • Provide back-up and support to the Staff Assistant in tasks when needed (handling phone calls, media monitoring, receiving guests and filing)
  • Undertake tasks as assigned

Qualifications

  • Proficient with Microsoft office applications (mainly Word, Excel, PPTand Access)
  • Able to design and develop presentations as needed
  • Excellent people and communication skills
  • Excellent command of spoken and written English and Arabic
  • Able to work in an organized, efficient and effective manner
  • Good negotiation skills
  • Able to effectively manage procurement processes
  • Able to multitask
  • Good understanding of corporate operations and service lines.

Education

 University degree in Business Administration and/or Translation

Years of Experience

4-7 years of experience in a relevant discipline

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We work for global and local clients. We employ outstanding people and we cooperate closely with numerous international experts, in today's networked and digital world.

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